Dear reader

Welcome to Edition 4 of the Club & Private Promoter specific newsletter. 


Club Audits

MTBA is now most of the way through the club audits, thank you to the clubs who have made contact with the correct details. There are still a number of clubs yet to reply, please check your email and follow the prompts, if you have any questions please do not hesitate to contact the MTBA Membership Team. 


Permit Books

The new permit books are now available for clubs who have returned their old books. These new permit books are utilised for both race and recreation events, and permit book numbers are recorded against each club. Please refrain from sharing books between clubs to ensure we can keep track of the permits issued.

Please note that the old permit books are no longer valid and are required to be returned to Mountain Bike Australia, PO Box 377, Varsity Lakes, QLD, 4227. On return, the new books will be sent immediately. 


MTBA Recreation Permit Changes 

The Recreation Permits are now available to purchase on MTBA Online Services. Activities set up using the Recreation category on MTBA Online Services will display information regarding the recreation permit being available to purchase, and that it provides Personal Accident and Public Liability for the rider on the day of the event.  If the rider chooses not to purchase the permit, they must read and acknowledge the waiver advising them they are participating at their own risk and responsible for any actions or injuries they are found liable for.


New National Members Protection Policy 

Recently, the MTBA Management Committee adopted a new Member Protection Policy.  This new Policy is in line with the template issued by the Australian Sports Commission (ASC) for all National Sporting Organisation (NSO).  Although not recognised by the ASC as an NSO, MTBA has chosen to align itself with this template and industry best practice.  See here.

NSO's have a responsibility to make sure that their sport is safe, fair and inclusive and an obligation to prevent and address discrimination and harassment and to protect children from abuse.  This Member Protection Policy outlines how MTBA seeks to meet these obligations.  

Clubs and other organisations affiliated with MTBA should also have a Member Protection Policy that should be based on the national policy, modified as needed based on their particular circumstances and state or territory legislative requirements.

 A simplified “club version” of a Member Protection Policy template is available from the ASC website at:


Club Resources

There is a new section on MTBA's website specifically for clubs.

This section contains a wealth of information to assist with establishing and running an incorporated association. Included are links to a range of resources including toolkits, templates and information sheets on topics such as how to start a club, good governance practices, risk management, financial management, child protection, how to run effective and efficient meetings, and recruiting and retaining volunteers, just to list a few.

If you have any feedback on the club resources section we’d be interested to hear at


Trail Resources

MTBA have a range of IMBA publications for sale including the popular Bike Parks:  IMBA’s Guide to New School Trails, Trail Solutions: IMBA’s Guide to Building Sweet Singletrack and Managing Mountain Biking: IMBA’s Guide to Providing Great Riding.  Visit MTBA’s webstore for more details.


National Mountain Bike Trail Standards and Professional Certification Framework

As reported in a previous club/members enewsletter, a working group has been established to identify the requirements for, and the methodology to be used to develop and implement national mountain bike trail standards/guidelines and a professional certification framework.

Key project considerations for the national MTB trail standards/guidelines include:

• What form will the standards take?

• Who will own and administer the standards or guidelines?

• Where will the funding come from to develop and implement the standards?

• What about trail ‘normalisation’ as a result of national standards?

• What about the professional certification of trail builders?

Key project consideration for the professional certification framework include:

• What options are available to deliver a professional certification framework?

• Who will administer the process?

• Is there an existing body that would develop and deliver the certification? 

Consultation with land management agencies, trail builders, key MTB stakeholders and the wider MTB community will occur over the coming months prior to any action being taken on the preferred approach to both projects. 

Members of the working group will deliver an update on this project at the 2016 Australian MTB Summit to be held at Mt Buller in early December.

For more information on this project including an information sheet, visit the trails section of the MTBA website, email or phone 07 5628 0110. 


Concussion in Sport

Concussion affects athletes at all levels of sport from the part-time recreational athlete to the full-time professional. Funded by the Australian Government, this website seeks to ensure that all members of the public have rapid access to information to increase their understanding of sport-related concussion and to assist in the delivery of best practice medical care.


Club Come 'n' Try Day Program

Mountain Bike Australia (MTBA) is excited to introduce the Come 'n' Try Day Program as an opportunity to promote Mountain Biking.

MTBA will provide insurance cover to all participants FREE OF CHARGE regardless of whether they are MTBA members or not.

This Come 'n' Try Day can be a race or a social event (however it must be a NEW event and cannot be an existing event in your club's calendar). Clubs are eligible for one (1) Come ‘n’ Try Day event every 12 months.

For more information, please visit the Come 'n' Try Day webpage HERE


Mountain Bike Trail Workshops

Is your club interested in hosting a Trail Development and Maintenance workshop or would you like to find out more about the workshops?  If so let us know by emailing


WA Level 2 Commissaires Course

In conjunction with WestCycle, MTBA will be conducting a Level 2 Commissaries Course in Western Australia, to coincide with the 2016 WA XCO/DH State Championships. This is a great opportunity to increase the number of Level 2 commissaries in Western Australia.

The Level 2 Commissaire Course covers both theory and practical components. By the end of the course, you will be conversant in the requirements of a State Level Commissaire, covering both XC and DH disciplines. 

The course will be conducted over 2 days – Saturday 10th & Sunday 11th September, 2016.

For more information and to register click here.


Holden Home Ground Advantage Grant Program

Inspired by the power of possibilities for local communities, Holden launched the Home Ground Advantage grants program. It exists to help clubs improve their facilities, purchase new equipment and uniforms.

Applications for the Winter '16 Round are open until August 31st 2016 so click the online link for details, including how to apply.

More information is available online.


Free Online Training 

The Queensland Government recognises the important role Volunteers play in local sport and recreation clubs and have partnered with QFSR Skill Alliance to offer a number of online training opportunities through the Department's Building Active Communities Workshops program. 

All courses are self paced and take between 2-3 hours to complete. 

Topics include:

• Committee Management   |    Register    |    Learn More    |

• Financial Management      |    Register    |    Learn More    |

• Volunteer Management     |    Register      Learn More    |

• Marketing & Promotion     |    Register    |    Learn More    |

• Strategic Planning            |    Register    |    Learn More    |

• Laws Insurance               |    Register    |    Learn More    |

• Risk Management            |    Register    |    Learn More    |

• Fundraising, Grants & Sponsorship   |    Register     |    Learn More 


Sunbury NCXS Event Feedback

Strong rider interest in the MTBA National Cyclocross Series (NCXS) was confirmed over the weekend of the 6th and 7th of August with 470+ riders taking to the startline. Sunbury Cycling Club were delighted to welcome riders of all ages and abilities at Fields of Joy (FOJCX), our purpose-built, all-weather venue at Essendon Fields.

The FOJCX team delivered two technical and physically demanding courses over two days - and as a special treat, arranged a delivery of snow from MT BULLER which proved to be a highlight of the weekend and part of the fun of cyclocross.

SUNBURY CC would like to pay particular thanks to MTBA for their contribution to the smooth running of our event – both in the lead-up and through the provision of officiating personnel. We'd like to make special mention of the Chief Commissaire, Race Secretary and MTBA President. The working model between MTBA and Sunbury CC was one that we found particularly positive, with MTBA focussed on race officiating and series rules, Sunbury focussed on event organisation and delivery. The combination of clear responsibilities and two experienced teams working together made for a very pleasant working environment and contributed to a very successful weekend. 


Online Services - How to Guides

The Member Services team are in the process of creating a range of Online Services “How to Guides” aimed at assisting clubs and private promoters through a variety of activities associated with the MTBA Online Services portal.

Currently available are the following resources:

-  Accessing club EFT invoices

-  Adjusting or adding Membership Fees

-  How to enter an event

To access these resources, login to the Online Services website here. Once logged in select “Club Forms” from the Club Administration menu.

Please email or phone Lauren at 07 5628 0110 to request specific “How to Guides.” 


MTBA Christmas Office Closure

August is nearly over and the silly season is fast approaching. The Mountain Bike Australia Office will be closed from 1pm on 23 December 2016 and will re-open 9am on 3 Jan 2017. 


Trail Usage Count

As a follow up from the last newsletter, MTBA are keen to gather data on usage of MTB trails throughout Australia.  This information will assist to paint a picture of the popularity of mountain biking, help to advocate for mountain biking and assist with funding applications and alike.  If you club has trail counters and/or collects data on trail usage MTBA would love to receive this data on a regular basis in whatever format is suitable.  Please email data to  Thanks to those clubs that have already provided data.



Does your club have an awesome tool or implement used for the construction and maintenance of MTB trails?  Please tell us so we can share this with other clubs.  Email


Something to Share?

Is there someone you know in the mountain bike community that has a great story that should be told? 

Is there an interesting story surrounding how your club came about?

MTBA is keen to hear from you and help bring the stories within the club and the community to life.

Send through a little spiel to and we'll get back to you.

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