Dear reader

Welcome to Edition 2 of the Club & Private Promoter specific newsletter. 


From the President

Clubs are the backbone of MTBA and clubs and private promoters deliver many of the events and programs important to mountain biking.   Not only racing, but the more important development and participation activities.   I recognise that MTBA has been more focussed on MTBA members in the past, and this regular newsletter is part of the process to improve our delivery to clubs and private promoters.  

Welcome to this edition of the Club and Private Promoter specific monthly newsletter.  The purpose of this newsletter is to update Clubs and Private Promoters on specific issues of relevance and to improve communication with Clubs and Private Promoters, which was one of the topics, raised in last years Club survey.

Russ Baker AM
President, MTBA


2016 Subaru Australian MTB Championships | 17-20 March

In addition to racing at the elite level, the 2016 Championships will include a Latte MTB Fun Ride for those riders wanting to experience the trails at Mystic MTB Park and actively participate in the atmosphere of the National Championships.  Riders will receive a ride t-shirt and access to coffee along the course.  For more details and to register, click here.

A series of workshops will be delivered at the Championships as per last year.  The workshop program is being finalised, however, MTBA are looking to deliver a Level 2 Commissaires course with the theory component being held on 16 and 17 March followed by the practical during the Championships.  To register your interest please email Lauren at


MTBA Achievement Awards

Last year the inaugural MTBA Achievement Awards were launched at the National Championships held in Bright.  Nominations are now open for the 2016 Awards in the following categories:


• Club Volunteer of the Year

• Male and Female Coach of the Year

• Male and Female Commissaire of the Year

• Friends of the Trails

• Event of the Year

• Elite Male and Female XC, Gravity Enduro, DHI, OT and CX Rider of the Year

• Junior Male and Female XC, Gravity Enduro, DHI, OT and CX Rider of the Year

• Male and Female XC Endurance Rider of the Year

• Masters Male and Female Rider of the Year

• Peoples Choice (Rider)

• MTB’er of the Year

To make a nomination please complete a nomination form here.

Nominations close 5pm on Monday 29 February with awards presented to winners at the 2016 National Championships in March at Bright.


2016 UCI Mountain Bike World Cup - Cairns

We are excited to announce MTBA has been appointed as the Event Organiser for the upcoming UCI Mountain Bike World Cup event in beautiful Cairns.  As the event organiser, we handle all the delivery, event village, course setup, race delivery, infrastructure needs and media liaison, just to name a few. 

As part of MTBA's role in helping deliver the Cairns World Cup in April, we'd like to extend an invitation to all clubs to play a part.  There are plenty of roles that need to be filled, as the best riders in the world come to compete in our backyard. It's a chance of a lifetime to experience first hand the elite level of competition and be part of something special. 

How can you get involved: 

Spectator:  Emerge yourself into this world class event, click here to purchase tickets.

Volunteer:  Volunteers will be required in a variety of key functional areas, including but not limited to: Accreditation,  Course Marshals,  Hospitality, Logistics, Media, Site Services, Ticketing,  Transport, & Volunteer management.  Click here to complete a volunteer Expression of Interest form.

Participate: In “Café Latte MTBA Fun ride”  on the Monday following the World Cup (ANZAC Day). The day will be full of activities including, exhibitors demonstrator day around the course, general riding on the World Cup XCO course, enjoy coffee on-course, souvenir t-shirt, have photos taken - all in a fun social environment. Further we plan on offering Elite Rider guided walking tours of the DHI track.  Stay tuned for more information coming soon. 

Exhibitor:  Do you run a business?  Would you like exposure to the 20,000 enthusiastic mountain bike fans?  Click here to learn more about exhibiting as part of the event.

Promotional posters and event schedule are now available:


Insurance Update

Further to the first Club newsletter sent in December 2015, MTBA’s insurers V-Insurance, have prepared a Summary of Insurance document.  This document summarises the Public and Products Liability, Professional Indemnity and Personal Accident insurance cover available to affiliated clubs and MTBA members.  In addition, Club office bearers are provided with management liability (directors and officers insurance), so please ensure your Club’s current list of officials is updated with MTBA.

All policy documents including how to make a claim can be found on the MTBA specific page within V Insurance’s website.

The Summary of Insurance is also available in the Membership section of the MTBA website.

All clubs were sent a new Certificate of Currency prior to the Christmas period.  If your club has not yet received this or would like a copy of the full policy documents please contact the Member Service Officers, Matt and Lauren.

Additional Summary of Insurance documents are being prepared to clearly outline the level of cover provided to Private Promoters and to coaches operating as sole traders that affiliate with MTBA.


Social Rides - Insurance Requirements

There have been a few enquiries of late regarding social rides and MTBA membership.  Just a reminder that any official club organised social ride requires all riders to be MTBA members.  If a rider is not the holder of an MTBA Race or Recreation Membership they can either purchase a $7 Recreation Permit from the Club or sign up as a Free Trial member on mobile friendly website

It is a requirement of a Club’s affiliation with MTBA that participants in official club races and social rides are members of MTBA.  In the unfortunate situation where a claim is lodged with the insurer and depending on the circumstances of the incident/event the Club may be exposed/ not covered by the insurance policy.  This is dependent on the nature of the incident and outcomes of any insurance claim investigations.

If your club requires permit forms please contact Matt or Lauren on


Day Licence Audit

In order to improve record keeping and ensure the timely return of day licences, recreation permits and payment, MTBA is undertaking an audit of all outstanding day licence and recreation permits.

To assist with this audit we are asking Clubs and Private Promoters to:

• Return all completed day licence and recreation permit forms;

• Complete a Fee Summary Sheet to accompany the completed forms;

• Send the above to MTBA with payment – either a cheque or EFT reference number.

Any licences or permits sold prior to the fee increase which came into effect 31 October 2015 will be accepted at the old fee(s) of $20 per day licence and $5 per recreation permit.  Any sold from 1 November 2015 will need to be at the new fee(s) of $25 per day licence and $7 per recreation permit.  If you require a copy of the Fee Summary Sheet please download this from the Club Forms section of Register Now or contact Matt or Lauren in the Member Services team.

To keep up to date with day licenses and recreation permits Clubs and Private Promoters can assist by sending to MTBA on a monthly basis the Fee Summary Sheet, completed forms and payment.  If no licences or permits were sold then a Fee Summary Sheet declaring none were sold is required to be sent to the Member Services Team at

MTBA are looking into a more streamlined day licence and recreation permit system, which would negate the need for a lot of this paperwork.


Update Club and MTBA Membership Fees

We encourage Club officers to review their Register Now Club Profile and Club Websites to ensure all contact details, logos, services offered and club fees are up-to-date.  At MTBA we often refer and encourage new members to look up information on their local clubs (if they don’t already have one in mind) to see which club offers services that interest them including junior and women’s riding activities, or specific disciplines.


Club Membership versus MTBA Membership

Another topic that pops up from time to time is the need for people to be members of MTBA and a Club in order to hold an MTBA membership, versus Clubs accepting membership to their Club without the individual being a member of MTBA.

This is often followed by the statement and expectation that all MTBA members must be a member of an MTBA affiliated Club.  In return, under the current Club affiliation application process all Club members are then expected to be members of MTBA.

Club membership is a fundamental principle of MTBA, but it is driven on the basis of that Clubs become strong community organisations within their region and that people join the Club to be a part of the local MTB community.

Membership data collected over the year’s across a number of sports indicates that on average only 2-3 people out of 10 join an organised sport or Club in Australia.  This means the remaining 7-8 chose to participate in their sport, recreation or lifestyle activity independent of any organised group.

Triathlon Australia (TA) offer a Race Membership for individuals who wish to race in sanctioned events without requiring them to be a member of a Club.  This membership is priced higher than if an individual purchased TA and Club membership.  Last year MTBA introduced the MTBA only Recreation Membership, which is priced higher than a Recreation membership with MTBA and a Club.  This was introduced to cater for those individuals who do not want to join a club, are not located near any club yet still wish to receive benefits that MTBA membership offers, including insurance cover and in some cases support the growth and development of mountain biking through direct membership.

At this point in time, MTBA are not suggesting there will be any further changes to the current Race Membership requirements, that is, MTBA and Club membership is required for an MTBA Race Membership.  However we are interested in Clubs feedback on this topic, particularly when some Clubs maybe accepting membership to their club without the individual holding an MTBA membership.

Several years ago, MTBA allowed people to be members of more than one club, but they still had to be an MTBA member of a club.   The requirement arose because some Clubs offered race discounts to members, so permitting riders to join multiple clubs allowed them to take advantage of those discounts.   The system was never intended to be used so that a person could join a Club without being an MTBA member of a Club somewhere in Australia.

If your Club would like to provide some feedback and/or thoughts for discussion, please do so on this Google survey


8 Week Free Trial Membership

MTBA’s two-month free trial offer will continue throughout 2016.  Anyone that has not been a member of MTBA in the last 3 years is eligible to take up this free two month trial via the mobile friendly website

If your club would like some Free Trial flyers please contact the Member Service Officers, Matt and Lauren at the details below.


Bike Insurance

MTBA now offer bike insurance exclusively for members through insurer Aon.  Coverage is Australia wide and covers training, participating in ride events and includes:

• Accidental loss or damage for riding and racing

• Malicious damage

• Theft (excluding disappearance)

• Loss or damage during transport

• Cover will be new for old replacement up to 2 years

Four levels of cover are provided for bikes up to $2,500, $5,000, $7,500 and $10,000.  More information can be found on the Store section of the MTBA website.


Funding Opportunities

Below are a number of funding programs open to sport and recreation organisations.  This list is only a selection of funding opportunities that may be available and Clubs are encouraged to undertake their own research.  

Australia Wide
The Stronger Communities Program is an Australian Government program to fund small capital projects in local communities in each of the 150 Federal Electorates.  Grants of between $5,000 and $20,000 are available with applicants being invited to apply by MP’s following a community consultation process.  For more information visit:

New South Wales
Destination NSW’s Regional Flagship Events program supports the marketing of events that play an important role in bringing visitors to NSW.  One-off grants of $10,000 and triennial funding of $20,00 per year for three years is available to event organisers to support marketing and advertising of events.  For more information click here.

Get Playing Plus – The program assists in developing places and spaces that increase participation opportunities, meet service gaps and address regional needs. Funding from $300,000 is available to eligible organisations and for new or major upgrade projects.  Project proposals close 1 April 2016.  Click here for more information.

Championship Grants of up to $5,000 are available for eligible events that bring more than 200 competitors and supporters to Tasmania.  For more information visit the Events Tasmania website. 

Minor Facilities – grants of up to $100,000 to develop or upgrade or sport and recreation facilities.  Community/sport organisations must submit an EOI for funding directly to their local council. 

Sporting Club Grants – grants are available in three categories; uniforms and equipment; skill development and club operational capacity.  Applications are currently open and close 3 March 2016. Go to Sport and Recreation Victoria’s website for more information.

Vichealth’s Active Club Grants offer funding to community sport and recreation clubs to increase or maintain participation through their club, by purchasing core equipment.

Core sporting equipment is needed by the club to conduct its sport and active recreation activities. This may include ‘game’ equipment, uniforms or injury prevention items.  Applications close 4 March 2016.  Click here for more information. 

Western Australia
The Health Promotion Sponsorship Program provides funding to events and sports with a focus on changing behaviour and environments to improve health.  Sponsorship is available in three tiers and up to $50,000.  Visit the Healthway website for more information. 


NSW Junior Series

There will be a NSW junior XC series to run between the National Champs and start of the following National series. This will provide competition opportunities for junior riders from beginner to elite level.  Grades will be A,B and C, self-selected by the rider to encourage participation. Points will be awarded to the individual and to the school. Series rankings will be managed by MTBA and a NSW schools trophy awarded as well as medals for categories and random draw prizes.

Each club will host one round for the series.  Clubs who would like to participate please email for more information. We would like to lock in dates for the next month and promote the series to schools.


Cycle Tourism

Many funding applications require or can benefit greatly from some statistics on the tourism benefits mountain biking can bring to, in particular, rural and regional communities.  Tourism Research Australia recently released the report, Growing Cycling Tourism in Victoria, which makes reference to mountain biking. To download and copy of this document click here


SMS Messaging

As briefly mentioned in the members newsletter distributed the last week in January, MTBA have introduced SMS messaging as a way to communicate specific messages to members.  The first of these SMS messages was sent 5 February to expired members to encourage them to renew their membership.  The next scheduled SMS will relate to the Latte MTB Fun Ride, which will be held at the National Championships in Bright.  This recreational ride is designed for those riders not participating in the National Championship but keen to experience the trails at Mystic Mountain Bike Park in a relaxed environment with a focus on fun and coffee!



Below are a few websites that provide a range of information relevant for not-for-profit community, recreation and sport organisations.  Topics include, funding opportunities, ‘how to’ guides, information on risk management, policies and procedures webinars, sponsorship and other good governance practices.   |

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